Bookmark Buddy - favorites organizer and login manager in one
Sharing bookmark collections
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Copying bookmarks into a document, web page or e-mail

Bookmark Buddy lets you copy groups of bookmarks:

1)  Mark (Ctrl + click) the bookmarks you want to copy.
2) From the Edit menu, select Copy marked bookmarks as, then choose the format you want to be able to paste them as. If you're pasting into a Word document, try Text (Titles & URLs). If you're pasting into an html-formatted e-mail message, try HTML list of links. If you're pasting into a web page, try HTML table of links.
3) Switch to the document you want to paste the bookmarks into.
4) Select Paste from the program's Edit menu.

Sharing a bookmark list between non-networked computers

If you want to make your bookmark list available on your laptop:

1)  Copy the bookmark list file to your laptop either using Windows Explorer (see Configure under the Lists menu to check where the list file is saved), or by using the Save Copy function on the Lists menu.
2) On your laptop, choose Open/New from the Lists menu and open the copy of your bookmark list file.

URL Organizer doesn't have a facility for synchronizing bookmark lists, but I am working on such a feature for Bookmark Buddy. The following applies to URL Organizer and, for the time being, Bookmark Buddy:

You will need to make sure you copy the latest version of your bookmark list to the computer you're working on before making changes to it. Alternatively, designate your desktop computer as holding the 'master' copy, and create a second URL list on the laptop to store new additions to your URL list:

1) On your laptop, choose Open/New from the Lists menu (File menu in Bookmark Buddy) and create a new URL list called, say, 'Additions'.
2)  When you want to add a bookmark, switch to the Additions URL list first.
3)  When you're next at your desktop computer: open the Additions URL list (or a copy of it); mark (Ctrl + click) the bookmarks in the Additions URL list (one by one or as a group); switch back to the master URL list and move the marked bookmarks to where you want them (right-click and select Move Marked).

Concurrent sharing over a network

Bookmark Buddy will let you access the same bookmark list from more than one computer over a network.

Under normal circumstances, the first user to open the bookmark list has read-write access, so is able to update the list; anyone who subsequently opens that bookmark list will have read-only access (and will be warned of this), so any changes they make (to notes or Last Visited times) will not be saved (unless they save a copy of the bookmark list). In short, any number of users can read a bookmark list; only one user at a time can update it.

A better set-up for a Windows 95/98/ME networked environment works as follows:

1)  Create a ‘master’ bookmark list and have one user maintain it 'privately'.
2) Copy the master bookmark list to a public/shared location and set its properties to 'Read Only' (in Windows Explorer, right-click on the URL list file and select Properties and check Read-only).
3) Let users know where they can find the shared copy of the master bookmark list.
4) Whenever the original of the master bookmark list is updated, copy it over the shared version.

If you host the URL list file on a computer which allows you to set user access privileges for individual files (e.g. Windows NT/2000, Novell or Unix), this offers the best solution:

1)  Create a 'master' bookmark list in a public/shared location and set its 'sharing' properties to permit read-write access for a named user or group and read-only access for everyone else.
2) Let users know where they can find the shared copy of the master bookmark list.
3) Whoever has read-write access to the master bookmark list can update it. If more than one person has read-write privileges, only the first person to open the bookmark list will be able to update it.

In both cases, changes will be apparent to users when they next reload the master bookmark list (by switching to another bookmark list and back again, or exiting and reloading Bookmark Buddy). Users can of course create their own separate bookmark lists as well.

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